FCA Updates RegData Access Through New My FCA Portal for Regulatory Reporting

Key Takeaways

• The FCA has updated its RegData guidance so firms now reach scheduled regulatory tasks through a single My FCA login, which also covers Connect and the Online Invoicing System.
• Compliance teams should confirm that user access, reminder-email handling, and reporting workflows reflect the new portal so that regulatory submissions are not missed or delayed.

Deep Dive

The FCA has updated its RegData guidance so firms now reach scheduled regulatory tasks through a single My FCA login, which also covers Connect and the Online Invoicing System. Compliance teams should confirm that user access, reminder-email handling, and reporting workflows reflect the new portal so that regulatory submissions are not missed or delayed.

The update changes how firms reach RegData rather than what they must report. My FCA is now the entry point to RegData, Connect, and the Online Invoicing System. Existing RegData credentials continue to work, and each scheduled task shows a due date and status. Reminder emails for scheduled RegData tasks now include a My FCA login link. Compliance teams should treat this as an operational change that affects how reporting obligations are tracked and evidenced.

The guidance also clarifies the division of systems. RegData covers regulatory data submissions, the schedule of a firm's customized reporting requirements, a consolidated view of past submissions, and printing of data items. Applications and notifications, such as new authorizations or registrations, permission variations, and updates or verification of company details, must go through Connect. Misrouting a submission to the wrong system is a practical risk, so internal procedures should state which system applies to which activity. After a firm is authorized, it can register a Master User, who sets up and manages other users. This makes the Master User a key access-control role.

On timing, My FCA can be used to access RegData every day from 7am until midnight. The guidance sets no new regulatory deadlines, but firms should plan submission workflows around this window and avoid leaving filings until the last hours before a due date. Technical resources include Data Reference Guidelines with XML specifications and validation details for FCA data items, plus a Technical Guide covering XML/XBRL upload and web service submissions. The DRG applies only to FCA data items. COREP, FINREP, and PRA Designated Body data items have separate guidance. The stated technical recommendations are Adobe Acrobat Reader 7.0 or higher, Google Chrome, and a screen resolution of 1280 x 1024 pixels.

Recommended actions:
- Confirm the Master User is current and that user permissions follow least-privilege principles and joiner/mover/leaver processes.
- Update internal procedures, regulatory calendars, and staff training for the My FCA login and the RegData/Connect split.
- Tell staff that reminder emails now contain login links, and reinforce phishing awareness and verification of links.
- Review automated or web service submission processes against the Technical Guide.
- Confirm that the browser and system configurations used for submissions match FCA recommendations.

Source: Financial Conduct Authority